In our second case study post we are going to discuss one organization's use of prepaid cards for business as a per diem tool. Companies put people on the road for different reasons and in this case the we are talking about a school that sent teachers and staff to a conference. Each person was given a per diem of $54 per day. The program administrator set the Scheduled Funding feature for each profile to automatically top up their business prepaid cards every day with the authorized amount. Doing so provided fresh balances to cards each day. If a cardholder spent only a portion of the funds, the program feature would replace only what was spent to bring the balance back to $54. Also, the Merchant Category Spend Rule was turned on to keep compliant with IRS per diem rules and the school's expense policy.
Only spending in restaurants with our business prepaid cards was allowed – our system blocks attempts to spend in unauthorized locations. All in all, our service performs well as a per diem control tool and this is just another example of the versatility of our program. Check out the program at: PEXCard.com