Getting credit card approvals for staff and programs was a long and complex ordeal.

It took too much time to track and record spending, distracting directors from the organization’s core mission.

Need to quickly get spending power where it can make a difference. 

PEX is not a credit card; the organization can issue cards and set spending limits as they see fit.

Cardholders easily capture expense codes and receipts through the PEX mobile app. PEX instantly allocates spending to cost-centers, grants, etc.

Administrators can fund cards and change spending rules in real time, through a web or mobile app.

Most students don’t have the money to prepay for conferences, events or trips and then wait for reimbursement.
 

Students had to use a lot of time and paper filling out expense reports, looking for receipts and attaching them.
 

Students had to use their own credit cards to make online purchases, and hope to be reimbursed before the credit card bill was due.

With PEX, funds come straight from the student’s budget and are loaded onto prepaid cards in advance, so students don’t have to spend their own money.

Students submit receipts and notes through the camera function in the PEX mobile app.

PEX Cards work where Visa debit cards are accepted; admins can transfer funds without writing and distributing checks.

Petty cash was often in short supply and receipts got lost.

Sometimes volunteers and staff spent more than they were supposed to.

With multiple projects and grants, it was hard to keep track of spending.

Volunteers receive PEX Cards with pre-set spending rules, then submit receipts through a mobile app.

Church administrators can set rules that limit spending, or instantly fund a prepaid card for each purchase on an as-needed basis.

PEX works with the church’s General Ledger codes to allocate purchases as soon they’re made.

Receipts were frequently lost or mishandled.

A large number of employees needed to make purchases on the fly and the administrative work to organize spreadsheets and maintain their systems was getting very expensive.

Budgets and expense policies for many employees needed to be enforced.

Employees photograph receipts and submit them with appropriate project codes through the PEX mobile app.  

PEX seamlessly integrates with the company’s ERP system, so expenses can be allocated to the right budgets and departments with one click.
 

The company can load budgets onto cards in the morning, track spending in real-time through the shift, and recoup unused cash at the end of the day.  
 

Runners didn’t always have the means to pay for orders and wait for reimbursement.

Cash advances, checks and traditional bank cards were impractical for a dispersed, high-turnover workforce.

Reporting delays made cash flow hard to manage and track on a consistent basis.

PEX frees runners from the financial burden and enables company to offer a wider range of higher value services.

PEX lets the company issue cards without credit checks, then control funding and activation through the PEX app or API.

The PEX API lets the company match expenses with internal reports, to automate daily cash flow tracking.

Delays in reporting made it difficult to track spending for multiple departments and several concurrent projects.

Hours wasted auditing petty cash and asking for missing receipts.

Manual, incomplete records hobbled finance department’s ability to approve expenses and balance ledgers.

PEX gives stakeholders, producers and accountants real time visibility into how money is being spent.

PEX Mobile app captures receipts and expense codes from shoppers as soon as the purchase is made.

PEX allocates spending to specific budgets and integrates with accounting software, for instant reconciliations.