Enhancement 1: Export Tab - Includes Quickbooks, Xero, and receipts Attention
The Export to Quickbooks and Export to Xero screens have moved from the Reports tab to the new Export tab. From the Select screen, click on the Quickbooks or Xero button, or select the Export to Quickbooks or Export to Xero tab, to input the date range for your export file.
From the Export receipts tab, Admins may create a .zip archive of receipts attached to settled cardholder transactions and store it locally for audit, tax, or other purposes. The .zip archive will contain a receipt.txt file with a summary of all the receipts included, as well as a JPEG or PDF for each receipt. Receipt filenames follow a convention that starts with the cardholder first and last name and also includes the date, time, amount and merchant name. For example, Office_Manager_20161202_173027_56.40_USPS_PO_3596480048.jpeg
From the Select screen, click on the file cabinet button, or select the Export receipt tab to input the date range for your export file.
Select a date range for settled transactions. You can limit the contents of the archive by receipt review status. By default, all receipt statuses are included.
The date range is limited to 3 months per export. For data older than 12 months, contact Client Services
To download the archive, go to the Receipt queue page. The archive will have a filename that contains PEXreceipts and the date range of the export, for example, PEXreceipts_20161203_to_20161206_586bb7d63f3e2611ecd4901b.zip.
Once you have retrieved the archive, you can delete it from the list by clicking on the X to the right of the line item. Files will be removed from the list on the expiration date.