Purchasing meals while on a business trip seems straight forward, however it can often be more of a concern than it first appears. How much can I spend? Would room service be too expensive? If I travel, but not overnight, can I still submit my meal expenses? If you are a business traveler yourself you may have asked these questions, and if you deal with expense reports you’ve probably heard them. Ideally these kinds of questions are brought up before traveling, but often they come up after the fact. If only everyone were on the same page before an employee is upset that their meal, or part of their meal, is over budget and/or won’t be covered.
One way to make sure that everyone is on the same page when it comes to business travel meals is to use corporate prepaid cards. Each traveling employee can have a card and money is put on that card for a specific meal or a daily meal allowance. Managers can allocate appropriate amounts within budget, and employees then know how much there is to spend. Everyone’s expectations are aligned, and no one, including the finance team, will run into surprises when the expense report or credit card statement arrives. Toffer Grant is PEX's Founder and CEO. He founded PEX in 2006 as a prepaid card solution for small businesses. His background in the prepaid industry began at Clarity Payment Solutions, where he initiated 65 prepaid card programs in consumer, corporate, and emerging verticals of the prepaid card industry.