Employees sometimes need to travel, whether this means delivering products, attending conferences, meeting with clients or shipping supplies. Do you have set allowances for a lunch away from the office or an entire day on the road? Are these amounts different if an employee is in a city or a rural area? And what is the system in place for paying for these meals? If your company does not have a clearly laid out answer for these questions, it may be time to create one in order to avoid confusion. And even if you have these issues addressed, could your business travel meal process be more efficient?
Fortunately, business travel meals are made easy with the PEX Visa Prepaid Card service, a prepaid credit card for business. Travelers can have only a certain amount of funds transferred to their cards each day, so everyone knows exactly how much can be spent. If entertaining clients or colleagues, more can easily be made available. If an employee is going to be in an expensive city, the amount put on the card can be adjusted to reflect the cost of food and lodging.
In addition, the entire system is streamlined by an easy-to-use control panel. This makes it simple to distribute money to cards, add or remove cards, or set what categories funds can be used toward. There are no reimbursement checks to cut or receipts to track down and employees never need to use a personal credit card for a business expense. And you can get all the reports in one place, making it easy to track expenses.
With such a quick and affordable system available, having an efficient travel expense process is easier than ever with a prepaid credit card.
Toffer Grant is PEX's Founder and CEO. He founded PEX in 2006 as a prepaid card solution for small businesses. His background in the prepaid industry began at Clarity Payment Solutions, where he initiated 65 prepaid card programs in consumer, corporate, and emerging verticals of the prepaid card industry.